So, the decision to shift your business operations has formally been rubber-stamped? Whatever the driving factors behind your decision to move, we believe you have carefully considered the impact moving will have on all aspects of the business.
At this point, odds are you have done your due diligence and found a more promising location, and are finally ready to proceed with the move. Just one crucial step remains: selecting the right moving company to handle the move for you.
Not all companies are created equal, obviously, so how exactly do you go about choosing the best commercial moving company for you, whether you’re considering NYC movers or moving companies from elsewhere?
Here are some important tips that can help you settle for the most befitting commercial mover.
Ask for references:
Obviously, when moving your company, you want to deal with a mover who has handled commercial moves before; ideally, commercial moves in the line of business you’re in – whether that be office or industrial.
In a bid to expand their customer reach, a lot of moving companies will promote themselves as commercial movers even when they have primarily handled residential moves.
Of course, everyone has to start somewhere, and that’s not to say they can’t execute the move. However, unlike residential moves, business moving is quite sensitive and it’s not something you really want to gamble with.
That’s because any misstep could stifle operations for heaven knows how long. Which in turn means disruption of business, an impact on employee productivity, and loss of business at the end of the day.
That’s definitely not a situation you want to find yourself in.
For this reason, it’s imperative that you ask for references of similar moves executed from the prospective movers you’re considering.
The course of action:
After separating the pretenders from the pros, the next thing you should do is conduct a pre-move survey with your potential movers. This should involve having them present a detailed course of action on how exactly they envision executing the move.
An estimate of the cost should also be part of it.
The plan should ideally cover all the relevant information, including the men they will be committing to the project and their skill level (does the team come with individuals who can handle IT aspects?).
The plan should also cover the number of trucks and support equipment that will be dedicated to the move.
Also importantly, a detailed actual plan of how the move will flow and the length of time it will take from start to finish should be at the heart of the mover’s plan.
When you get these submissions, it’s important to be objective and ask yourself if the plan seems reasonable and if they meet your objectives and expectations.
Of course, moving rates are important when choosing the best commercial moving company.
One key point to keep in mind when it comes to cost is that it could be either hourly-based or a net cost.
Don’t fall into the pitfall of selecting the mover who offers the lowest hourly rates, even when the mover is well capable of executing the move. That’s because the move could end up taking significantly longer than estimated, intentionally or not. This will raise the actual moving cost than what was budgeted for, and we don’t want that.
Instead, opt for a net cost which gives you a solid figure to work with. Provided it is reasonable, that is.
Oftentimes, if a mover’s estimate sounds too good to be true, chances are it probably is.
Coverage and certificate of insurance:
Lastly, sit down with prospective movers and discuss in detail about the types of coverage available, eligibility requirements for the same, as well as liability and damage resolution methods the mover offers.
While you’re at it, ask the mover if they plan to issue you with a certificate of insurance. This ensures you get important protection against any property damage, not to mention workers’ compensation claims – which you don’t need telling is super important.
This is not an exclusive request – rather standard. Should the mover hesitate or object, that is your cue to move on to the next one. That’s because they either have no experience handling commercial moves or they have a poor history of safety – probably both.
With these few but solid pointers, you can be sure you’ll find a good commercial moving company to handle your business relocation.